Exhibitor FAQs
Where is InnoTech Dallas taking place?
InnoTech will be held at the
Irving Convention Center
500 Las Colinas Blvd W
Irving, TX 75039
When can I set up my exhibit space?
Exhibitors can move into the Exhibit Hall at the Irving Convention Center between 12:00pm – 7:00pm on Wednesday, April 3, 2013
All booths must be set by 7:00 pm on Wednesday, April 3. Exhibitors will be permitted on the exhibit hall floor at 7:30am on Thursday, April 4, 2013 for final preparations prior to the exhibit hall opening at 8:15am (for SharePoint TechFest preview, 9am for InnoTech).
When can I begin to dismantle my exhibit space?
Tear down will begin Thursday, April 4, 2013 at 4:30pm. All exhibit materials must be off the show floor no later than 8:00 pm, Thursday, April 4th.
What is included in each exhibit space?
Each 10′x10′ booth space includes: 8′ BLUE, BLACK & WHITE back drape, 3′ high BLACK side dividers, a 7″x40″ one-line identification sign, one 6′x30″ BLACK skirted table, two side chairs and one wastebasket.
Does my booth space include electrical service?
No, exhibitors who wish to order electrical service may contact the Irving Convention Center to order power for their exhibit space.
When will I receive the Exhibitor Services Manual?
The exhibitor services manual will be distributed via e-mail by Superior Expo Services in February 2013 and will contain general information, rules and regulations, lead retrieval, and hotel information, as well as all the various vendor forms that you will need to help you plan your participation in the 2013 InnoTech Dallas event.
How do I ship my display and/or materials to InnoTech (either directly to the show location or to the advanced warehouse)?
SHIPPING MATERIALS DIRECTLY TO SHOW SITE
Below is IMPORTANT information about shipping your event materials (display, brochures, etc.) directly to the event.
InnoTech
Booth # _________
c/o Superior Expo Services
Irving Convention Center
500 West Las Colinas Blvd
Irving, Texas 75039
Showsite deliveries will only be accepted April 3, 2013 between the hours of 8:00 a.m. and 5:00 p.m.
If you have an outbound carrier picking up your freight after the show, the driver must check in at the service desk by 6:00 p.m. on April 4, 2013
SHIPPING MATERIALS TO THE ADVANCED WAREHOUSE
InnoTech
Exhibiting Company Name – Booth # ________
Superior Expo Services
3366 Miller Park South
Garland, Texas 75042
(972)271-7444 or toll free (866)386-3976 (866-FUN-EXPO)
Fax (972-271-7888
Superior Expo Services will accept crated, boxed or skidded materials, at the above address beginning on March 1, 2013. To avoid additional after deadline charges, warehouse shipments must arrive by March 29, 2013. The warehouse will accept freight shipments from 8:30AM to NOON and 1:00PM to 5:00PM, Monday through Friday. To check on your warehouse shipment, please call our Exhibitor Services Department at (972) 271-7444.
When is the deadline to register my booth staff?
Please register your exhibit staff no later than Friday, March 29, 2013.
When can I expect to receive my badge in the mail?
Badges will not be mailed in advance.
Instead you’ll receive an electronic confirmation upon completing your registration. This confirmation includes your unique barcode. To expedite your on-site check-in, simply print out the registration confirmation and bring it with you to on-site registration, located at the Irving Convention Center, where you will quickly receive your badge.
Does my exhibit fee include complimentary conference passes?
Yes, exhibitor registration includes access to all General InnoTech conference sessions, keynotes and vendor presentations.
What are the Exhibitor registration hours?
Wednesday, April 3, 2013 2:00pm – 6:00pm
Thursday, April 4, 2013 7:30am – 4:30pm
What are the Exhibit Hall hours?
Thursday, April 4, 2013 9:00am- 4:30pm (SharePoint TechFest exhibitor preview at 8:15am)
How many exhibitor passes do I receive with my participation?
You may register as many exhibit staff as you would like but remember, to expedite your on-site registration, please pre-register your staff by March 29, 2013
Is there a host hotel for InnoTech?
2013 InnoTech Dallas Official Host Hotel
Wingate by Wyndham Hotel
850 W Walnut Hill Lane, Irving, TX 75038
Phone: 972-751-1031 Fax: 866-910-8769
Stay at our newly renovated Irving, Texas hotel and the extra amenities are all included. You’ll enjoy free airport shuttle to and from Dallas-Fort Worth Airport (DFW) and local destinations within 3 miles. Once here, you can rent from our on-site Avis rental desk, and avoid the hassles of the airport car rental desk. Each morning of your stay with us in Irving, TX, you’ll enjoy a complimentary hot breakfast. Expect nothing less than everything you expect at Wyndham hotels.
The 2013 SPECIAL INNOTECH RATE of $95.00 (+ applicable state and local taxes, currently 15%) is available by calling the hotel directly at 972-751-1031 by March 12, 2013 and asking for the InnoTech rate.
After March 12, rooms and rates are based on availability.
